Home » Xero Accounting Software Blog » Payroll Software

Payroll Software

May 26, 2021
Bill Kimball

xero payroll help

Xero’s automatic superannuation is gold-certified by the ATO as SuperStream compliant. Auto super sends employee super contributions electronically to the nominated super fund. It also sends super data to the provider and the ATO. “Xero” and “Beautiful business” are trademarks of Xero Limited. Access all Xero features for 30 days, then decide which plan best suits your business.

  • I have 30 staff on payroll and thus I have direct expenses and overhead expenses.
  • You can come back to this step once daily reconciliation is part of your routine.
  • Neither you as an employer, or Xero as a software, are responsible for knowing how much an employee owes.
  • As there’s a lot of legislative requirements with any Payroll product, a tonne of work does have to be dedicated to keep things up to date.
  • Wouldn’t need much – maybe for 10 employees tops with just some basic options.

It’s a more intuitive way to connect and chat all things business with one another. Here we help to explain what’s changing, and how small businesses can plan for these updates.

The date a thread was started doesn’t really have bearing on if, or when it’ll be developed. We did post to let everyone know of the changes, and you can read more on the development process in our Blog post here.

Their support team is amazing though, and the reason we are currently still with them. I love Payment Evolution and the fact that it posts journal information into Xero, but a resident payroll module with full drill down capability would be better. QBO has basic payroll for a fee, but interestingly enough, if you sign up for QBO’s advance payroll, QBO will simply connect you to Wagepoint. When is Xero Payroll going to support Canadian businesses? My accountant wants us to switch to Quickbooks because they’re more familiar with it.

If you are transferring payroll from another system in the middle of the financial year – don’t forget to add the opening balances. Xero Payroll can help you to monitor your staff costs. This function allows you to keep payroll costs in one place rather than having to pull in information from a separate system. Regularly updated invoices give you a clearer picture of cash flow.

How To Add A Pay Run In Xero (australia)

Gusto’s mission is to create a world where work empowers a better life. By making the most complicated business tasks simple and personal, Gusto is reimagining payroll, benefits and HR for modern companies. Gusto serves over 100,000 companies nationwide and has offices in San Francisco and Denver. Learn how to set up your XeroHQ accounting integration and payroll integration below.

I specifically switched from Freshbooks to Xero because the site listed payroll as an option. You’ve now released Payroll for UK, NZ, AU and the US. so in simple terms I need to allocate a specific nominal code to each employee to ensure the costing split is correct and present my business correctly. I have 30 staff on payroll and thus I have direct expenses and overhead expenses. What i want to do is ensure direct labour is reported in my direct costs within the P&L and the overheads wages reported under my overheads total. Use Xero’s payroll software to simplify compliance with Inland Revenue requirements.

As there’s a lot of legislative requirements with any Payroll product, a tonne of work does have to be dedicated to keep things up to date. We’re also continuing the huge task of adding Payroll support to all 50 states of America. We currently use PaymentEvolution for our payroll within Xero and it suffices. Their customer support is good and pricing is very reasonable. You’re certainly not unable to process payroll in Xero. There should be a function where you can enter the protected earnings amount for the given organisation, so that in the case of any new employee initiating child support we have the protected earnings amount listed on file. Would be great if a notification came up when the employee gets near their weekly payment protected earnings amount.

Xero Business Community

The date is May 2nd, 2018 for those wondering when I post this. Definitely understand that Pay Run is limited in functionality and that a dedicated Canadian Payroll would provide a much better experience. I know this doesn’t change anything, but wanted to give a bit of background as to why we haven’t started work on a specific Canadian Payroll as yet. Our current four Payroll products all have a large number of requests that need to be prioritised.

xero payroll help

Xero merely calculates tax based on the settings applied to the employee. At the start of someone’s employment, a tax file declaration form is used to select the right settings.

There is a specific one for HELP/SSL and TSL, which is the one used in Xero. Neither you as an employer, or Xero as a software, are responsible for knowing how much an employee owes. Should they end up over paying, they will receive the tax back when they do their tax return, should they end up in the higher tax bracket, their HECS debt will be mostly if not totally covered. I tend to agree with Sharron on this one, could someone at least have a bit of a look at this before asking for access to our payroll. Further to this, I have an employee who has indicated that their HECS payments are being taken sporadically . I am wondering if they are paid an hourly rate but can also earning bonuses, are the bonuses taken in to account when Xero calculates the amount of HECS to repay please? It’s up to the employee to provide the relevant details to their employer.


As a business owner in the start up phase we are currently searching for a system for our accounting software. Xero is interesting to me, however being from Canada, it is clear that Xero has no intentions of setting up an integrated payroll to date.

If you’ll send through the particular CX#s you’re still needing assistance with, I’m happy to follow up with the team. Maybe I can’t help Jon but I was opening up a line of communication from one user to another in the hope I or others could help whilst you await a response from support. I am now aware they are moving behind the scenes to resolve this.However, this does not solve your problem in the short term. Community managers check these threads daily and now you have expressed your situation I am certain one will be along shortly and fingers crossed will take steps to assist you swiftly. I lodged a payroll query with support on 28 June and gave support access on 30 June and since then I have not had a response or acknowledgement of my 2 daily follow up emails. Remember that earnings and tax calculations are on a ‘per pay run’ basis in Xero.

Chasing payment from customers that have already paid can tarnish your reputation. You can come back to this step once daily reconciliation is part of your routine.

xero payroll help

First, connect Xero with Gusto and map your chart of accounts. Then total wages, taxes, benefit deductions/contributions, reimbursements and contractor payments sync to your Xero account each time you run payroll. Use Gusto payroll to calculate pay and deductions, pay employees, simplify compliance, and update the Xero accounts. We had that exact same issue with one of our employees. They are borderline between 2 thresholds so to minimise the possibility of a tax debt for them at the end of financial year, they have opted to pay an extra XX amount of dollars in tax each pay cycle. With Payroll for Xero you can add a pay run and pay your employees in just a few steps.

Three Payroll Changes And Trends To Prepare For In 2021

It will also be important to communicate openly and honestly with your employees about what this may mean. For example, if their roles will remain the same as before or potentially be reduced or changed for the longer-term. The government’s furlough scheme is currently set to come to an end on 30th April, however, it’s looking likely there will be more support announced as we ease out of lockdown.

Forecast your cash with accuracy and make business decisions with confidence. By clicking ‘Get my free guide’ you agree to occasional follow-up emails, from which you can opt-out at any time. Are you a Xero user looking to take your cash flow forecasting skills to the next level? Download our advanced guide for free and find out how cash flow forecasting can help you to make the best decisions for your business. Using Xero’s wide range of apps and add ons is a great way to streamline repetitive processes and save yourself some time. Only set up payment reminders when you get into the habit of reconciling receipts daily.

xero payroll help

It is an award-winning cash flow forecasting tool that creates accurate and visual reports for you, and your business. Float pulls through the bills and invoices from your accounting software, using them to populate your forecast on a rolling-basis. Float’s integration with Xero means no more manual data entry, and an always up-to-date and accurate forecast. Setting up payment reminders and organising your credit control systems can help you to get paid faster.

But if Payroll is a feature for us, we’ll have more reasons to stay. I believe it’s in their development pipeline, but we might be talking a year or more out. Incidentally, Wagepoint is who provides advanced payroll in QuickBooks Online. Would still be great to have a direct API access to the payroll module to be able to work on something even better. Moved to quickbooks online and couldn’t be happier, seriously, wish I had done it years ago. If you’re in Canada, don’t even consider staying on Xero, you are wasting time and money.

You also need to link to any active payment services to your Xero account. These may include services like PayPal, Stripe, or GoCardless. With a larger variety of payment options, it is easier for customers to pay you.

If you’re new to Xero, then this guide to getting started should help you quickly get up and running. View a wide range of payroll reports to get valuable information on payroll activity, transactions, leave balances, timesheets, remuneration and superannuation. Employee leave balances are automatically adjusted when a leave request is submitted and approved. Xero payroll comes with all the standard types of leave set up – plus you can set up rostered days off and time in lieu. Set up Xero payroll so paying employees takes just a few clicks. Payroll data feeds into Xero accounts automatically.

Businesses are facing a rapidly changing environment, with many factors impacting employee payroll. As well as things like processing furlough, sick pay and factoring in new legislation like IR35, there is a shift towards more flexible working, job-shares and working in different locations or countries. These trends will only accelerate further in the future. Previously, this was down to the contractors themselves. The pandemic has forced businesses and individuals to adapt quickly to constantly changing rules and regulations. There are still many unknowns ahead, but there are some things small businesses can start to plan for – these include a number of developments set to impact payroll in 2021. Payroll reminders in XeroHQXero accountants will be reminded of key Gusto payroll due dates directly in their XeroHQ Notification Center.